Three Rules of Three for Successful Communications

Today’s piece is a guest post by Mike Figliuolo, the founder and Managing Director of thoughtLEADERS, LLC. Mikes writes about leadership on the The thoughtLEADERS Blog and has an upcoming book on leadership that is slated to be released later this year. I encourage you to check out his blog, which you can subscribe to here. If you’d like to learn more about his upcoming book “One Piece of Paper”, here’s the book’s main information page.

For as many words as we use, we’re terrible communicators. Voicemails are jumbled streams of consciousness. Emails are “text bombs” with no rhyme or reason. Presentations are nothing but crippling piles of slides. But don’t worry – here are three rules of three to make your communications clearer, more compelling, and more efficient/effective.

All good things come in threes. Blind Mice, Stooges, Wise Men, Little Pigs, Musketeers, and Rocky movies (for the record, Rocky IV and Rocky V were terrible – see? They should have stopped at three).

Rule of Three #1: It’s Always Three Things
When you convey information, don’t rattle off a list of 47 things the listener must understand. Don’t hand them an incoherent pile of slides and expect them to make sense of them. Structure your work. Chunk up the information into manageable bites. You will find there are usually three bites regardless of what flavor of pie you’re serving.

Why is it usually three topics, sections, ideas, etc.? If you’re only sharing one concept, you likely haven’t broken it down into understandable component parts. If you’re sharing 5 or more concepts, they’re hard to follow and remember. When you chunk your ideas up into groups of three, it’s manageable, understandable, and memorable.

For example, in the above list of 47 items, it’s likely three groups of 15 items or so and in each of those groups are three sub-groups of concepts consisting of 3-5 things in that group. Sure, your audience likely won’t remember the sub-sub points but they’ll remember the high level structure and follow your communication more easily.

Rule of Three #2: They Have to Hear Things Three Times
People have to hear things three times before they fully understand and comprehend it. Don’t think you can waltz into a presentation and deliver information no one has seen before then walk out with approval of your recommendation. That could happen but it will be rare.

More often than not, people need to hear things three times before they support it. The first time, they’re getting a basic understanding of the issue and the context surrounding it. The second time, they’re understanding the nature of your solution and how it solves the issue. The third time, they’re getting their residual questions answered and concerns addressed. Expect to follow this pattern. If you try too hard to push your idea through on the first or second “hearing” you will get more resistance than you might expect.

Rule of Three #3: After Three Emails, Go Have a Conversation
This rule of three is as simple as it sounds. Have you ever had one of those email exchanges that go back and forth about 15 to 20 times? How often do those get resolved? Never. The more back and forth there is, the more confusion, frustration, and problems arise.

Once a conversation has gone back and forth via email three times, pick up the phone or walk over to the other person’s desk and discuss the issue to drive resolution. It’s faster, more efficient, and less frustrating. Stop hiding behind the crutch of email.

The Bottom Line
Threes work. They’ll help your communications. They’ll make your ideas clearer. They’ll help you get support for the things you want done. They’ll reduce frustration and confusion. Try these three rules of three and see how much better your communications become.

8 comments on “Three Rules of Three for Successful Communications

  1. Mike, great post. I agree with you all the way around. Definitely by the third email, I'm on the phone or face to face. But I go one step further on #2. Three times gets understanding and either agreement or intelligent questions, but it takes several more times to communicate ownership or for the listener to take responsibility for the information or the idea. If it's more important to communicate responsibility, I just don't think you can stop at 3. Judging from the way you made the point, I expect you'd agree.

  2. Mike,

    My favorite part of this article is "#3 After Three Emails, Go Have a Conversation." The "ping pong approach" to emailing only builds frustration and confusion. Furthermore, it depletes productivity on two fronts: (1) the constant interruptions from the many emails and (2) the actual topic being discussed takes much longer than if a simple phone call was made.

    Great thoughts!

  3. @Mike – yep, totally agree with the responsibility point. There's only so much I can fit into one blog post… 😉

    @Noah – glad you found it helpful. Completely agree on the interruptions. One little email takes your head out of the game for 5-10 minutes. Those add up really fast. Thanks for your thoughts.

  4. Mike,
    I finally got it after reading the post for the 3rd time. I guess that validates your point. Good stuff as always. Thanks

  5. @Gogor – clearly one of them had a branding challenge.

    @Brian – thanks for the kind words. Glad it was helpful.

  6. Tanveer,

    I have always known the "Rule of 3's", but you provide us with a refreshing perspective. Have taken away some precious nuggets from your wonderful article. Keep on "feeding" us on great stuff.

    Kimunya

    1. My pleasure, Kimunya; glad you enjoyed this guest piece by Mike and I'll be sure to continue to feed great content for others to learn and reflect on.

      Thanks for the kind words.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.